81 High Street Battle East Sussex ..Email:battlememorialhalls@hotmail.co.uk
Telephone: 01424 772044 or 07714270373 Charity number 305165

Photo showing new electrical operated screen, projector, laptop & display boards etc.

Main Hall - Theatre - Conference room - Conference venue in Battle - Battle Town Centre

The Main hall can house up to 250 persons, or 125 seated at tables or using tiered seating 198 persons. The stage is approx 20' x 20'. With PA system, hearing loop, large electrically operated screen, ceiling mounted projector, audio & vga patch point & wireless internet access. Available to hire: laptop, wireless tablet, dvd player, flip chart, and 6 1800x1200 display boards.

A bouncy castle can fit easily into this hall - book your bouncy castle click on link: www.1stchoiceinflatables.co.uk

The Main Hall has a noise limiter.

The settings: 86 Linear db, 76 awaited db & 9/10 base setting low.

The Main hall can have live music but all amplified sound must go via the noise limiter. Failure to keep within the limits trips the power supply.

Licenced bar and catering can be arranged

Approximate size of hall 54' 6" x 38' 6" = 2,098 sq ft

Thank you to Emma Boiling for allowing the photos of her wedding reception held at Battle MemorialHall in August 2009 to be shown on Battle Memorial Halls web site.

Thank you to Sarah Austinfor allowing the photos of her wedding reception held at Battle MemorialHall in August 2010 to be shown on Battle Memorial Halls web site.

Shephard room ideal conference room - Photo showing new promethean interative board, projector & laptop etc.

The Shephard room can comfortably house 90 persons. With a PA system, hearing loop, promethean interative board, ceiling mounted projector, audio & vga patch point, wireless internet access & cd player. There is also a ceiling mounted manual screen 8ft x 6ft. Available to hire: laptop, wireless tablet, dvd player, flip chart, and 6 1800x1200 display boards.

Licenced bar and catering can be arranged

Approximate size of hall 35' 6" x 30'6" = 1,082 sq ft

St Valery room

The St Valery room can comfortably house 40 persons. Wireless internet access. Available to hire: laptop, flip chart and 6 1800x1200 display boards.

Licenced bar and catering can be arranged

Approximate size of hall 33' 6" x 20' 9" = 659 sq ft

When all three halls are hired by different users access to the Shephard room is via the St Valery room - a corridor is made using display boards. Picture of display boards in main hall photo. This reduces the hall width to 16 ft

Kitchen

The Kitchen - NO CHARGE IS MADE FOR USING THE KITCHEN - Sole use is only guaranteed when the whole complex is hired. New addition to the kitchen is a plumbed in urn which can made 137 drinks straight off and over 300 in an hour.

Included in the kitchen: cups and saucers, small plates, limited cutlery, 2 large tea pots, cooker, small fridge, tea towels, paper towels, washing up liquid, saucepans. Storage of tea/coffee etc is offered to frequent users of hall.

The Royal British Legion room is also available to hire from 15.00 hrs - 18.00hrs Monday - Friday Can comfortably house 60 persons.

OUTSIDE AREA - NEW - COMPLETED JUNE 2010 - Total cost £5866.01

Made possible by a grant from:

Biffaward £2448.00 Senlac Rotary Club £250

Customers of Battle Country Markets on Friday 4th June 2010 enjoying the sun in the new safe outside area for hall users

The Royal Society of Wildlife Trusts (RSWT) is a registered charity, incorporated by Royal Charter to promote conservation and manage environmental funds. The RSWT Grants Unit manages several funds, administering more than £20 million a year in grants to support local, regional and national environmental projects, carried out by charities and not-for-profit organisations.

In 1997 Biffa Waste Services agreed to donate landfill tax credits to RSWT to administer under the fund name Biffaward. Biffaward is the Unit's major ongoing fund. Amongst the most respected of all the Landfill Communities Fund* schemes, Biffaward has to date distributed over £90 million to many environmental projects throughout the UK.

* formerly known as the Landfill Tax Credit Scheme: www.ltcs.org.uk


www.biffaward.org

Battle Memorial Hall Management Committee Join in the Community Spirit
The picture is of Battle Memorial Halls Scarecrow Entry for the Battle Scarecrow Festival July 2010 - Battle Memorial Hall was awarded Second Prize

CONDITIONS OF HIRE & INFORMATION

There are three main rooms available for hire in the Battle Memorial Hall. The Main Hall (approx 2,100 sq ft, capacity 250 persons), or 125 seated at tables or using tiered seating 198 persons. The Shephard Room (approx. 1,100 sq ft, capacity 90) and the St. Valery Room (approx. 700 sq ft, capacity 40). The first floor Royal British Legion premises are available from 3.00pm to 6.00pm weekdays. CCTV is in operation.

Availability. The Hall is available for hire daily from 8.00am to 10:45 pm on weekdays and Sundays and to 11:45 pm on Saturdays. Facilities. Shephard room: Promethean (78" diagonal) interactive wipe board & speakers, laptop, projector, 8ft x 6ft manual screen, audio & video patch point, hearing loop & public address system, chairs, tables & wireless internet access. Main Hall: Stage, electrically operated screen 10ft x 8ft, projector, laptop, audio & video patch point, public address system, hearing loop, tiered extending platform to provide raised seating, chairs, tables & wireless internet access. St Valery room: disabled toilet, chairs, tables & wireless internet access. When all three halls are hired the St Valery room has a small corridor put in place using display boards to allow access to the Shephard room, users are asked not to remove this. Also available to hire: Kitchen facilities, flip chart (bring own paper & pens), 6 x 1800 x 1200 display boards and lectern. Application for their use should be made at the time of booking.

Computer with free internet access in the foyer. Colour A4 printing facility at 5p per copy.

Instructions for use of presentation equipment given at time of booking.

Outside area: Available to hirer free of charge, please book at time of booking the hall, halls, complex.Sole use not guaranteed unless complex is hired. Smoking not permitted on patio area.Cigarette butts to be discarded in wall ash bin. 16 plastic patio chairs and 4 patio tables available FOC. Hirer to put tables & chairs out and put away. Please leave clean. Users of outside area are requested by owner of land at rear of Battle Memorial Hall not to use the wooded area at bottom of halls garden.

Setting up time. Please can users make sure that they have allowed enough time when booking to allow for setting up and clearing away? The times booked are strictly adhered to.

To Hire. Applicants wishing to hire rooms in the Hall are required to read the conditions, and the terms of the Hall's Premises Licence, before completing the booking form. The Hall's Booking Clerk is available from 10.00am to 12.00 noon on weekdays to discuss applicant's needs. Access. Users are required to liaise with the Booking Clerk about access and securing the premises at the end of their session.

There is no staff available to assist in room preparation etc. Hirers are expected to make their own arrangements.

INFORMATION - FOR PERFORMANCES - FUNCTIONS ETC

1. Lighting man - contact Paul 07966234326 All Shows £15 hour Rehearsals £10 hour Lights set up £10 (if not done in rehearsals)

2.Colour gels for hire £5 (per show) Profile spot light for hire £5 each (per show)

3. Sound man - contact Jonathon Austen 01435 830280 or 07768643549 from £70 per show

4. Catering - contact Judy Smith Mini Catering of Battle 01424 774706 or 07812644979

5.Catering - Paul Hibbin Complete Cuisine 01424 855441 email:bubbs1066@msn.com

6. Catering - Yvonne & Neil at Your Service Catering 01424 223407 or 07751407212 email: neilnyve@googlemail.com

7. Tiered seating & seating for performances - putting out & putting away - £70 contact Hall Manager to arrange this in advance. Seating must be firmly secured with brackets provided.

8. Licensed bar - no charge - just pay for drinks, but you will need to hire the St Valery room at a charge from £7 hr - This will need to be booked in advance - contact hall Manager. Bar will close 1hr before you have to vacate the building. Hirer & guests may not bring in their own alcohol and soft drinks when bar is booked

9. Public performances - You need to provide 2 attendants or stewards for under 200 persons or 3 if 200 persons but under 300 persons - if the performance is for children only or is an entertainment at which the majority of persons attending are children, the number of attendants or stewards shall be doubled. Attendants or Stewards shall wear and identifying badge or armband.

10. Printing of tickets for shows: Kalamazoo Security Print Ltd, Security Ticketing Division, Northfield, Birmingham B31 2NY Contact: Lisa Marie on 0121 256 2000 Extn 2089

11. Scenery Effects - All scenery, draperies, properties and decoration if of materials which are readily combustible shall be treated to have a reasonable degree of fire resistance to a standard acceptable to the Licensing Authority. Rother District Council as above.

12. Any curtain which may be permitted by the Licensing Authority to be hung over doorways or across corridors or gangways shall not conceal exit notices. Such curtains shall be parted in the centre, and shall be hung so that they can be readily drawn aside and must not trail on the floor. Curtains are to be of fire resisting materials or treated to ensure that they are not readily flammable.

13. All fire resisting doors shall not be secured in the open position or blocked.

14. Alterations or additions whether permanent or temporary to the licensed premises, fixtures and fittings shall not be made, except with the consent of the Licensing Authority.

15. Disco D & P Discos Paul Simmons 01424 716939 or 07742856986 Email: sumosounds@aol.com or D J Sonic 07928176672 sonicdiscos.webs.com

16. All items left at Battle Memorial Hall are at owners risk. Other Users. During their period of hire, users are responsible for the good order and care of the premises. Users must respect the reasonable needs of other hirers using the Hall's facilities. Hire Rates. Details of current hire rates are published on a separate sheet. Fire & Health & Safety General Risk Assessment Record. A copy of this assessment is available if required. Conditions of Hire The Battle Memorial Hall Management Committee's Conditions of Hire appear below. The Committee reserves the right to revise the conditions at any time.

1. Hall Closure. No activity is permitted in the Hall outside the times specified in the Premises Licence.

2. Smoking. Smoking is not permitted anywhere on the premises. (The Royal British Legion Club operates under its own rules.)

3. Hall doors. Due to repeated failure of various hall users to lock the halls after use, resulting in the halls being repeatedly vandalised, the method of entry to the halls has been changed. The hirer or nominated person of organisation/event will be given the access code to gain entry to the hall required. This code will be changed regularly. Members/public coming to events/meetings please press corresponding bell and hirer/nominated person will come and let you in. Shephard room and Main hall corresponding bell is situated in foyer outside main hall, the St Valery room bell is situated outside the St Valery room door. The new system will also stop the vandals, gaining access to the building whilst a meeting/class is going on in the Shephard room. If the hirer wishes to leave the door to the halls open then the door must be manned. If the Hall doors are wedged open and not manned resulting in the halls being vandalised the hirer will be liable for subsequent damage. When vacating the building if the Royal British Legion is closed please lock the outside front door. (If the RBL door is closed they are shut). Please do not use keys on hall doors.

4. Balls. Ball games etc are not permitted anywhere on the premises unless authorised by Battle Memorial Management Committee. Battle Memorial Hall Management Committee have agreed at the Management Committee Meeting on 29.03.2010 that U3A mini tennis group may use small foam Slazenger indoor balls in the Main hall.

5. Discos. Subject to certain exceptions e.g. wedding parties, the premises will not be let for the purpose of running a disco. Where an exception is made, the hirer must observe the noise restrictions stipulated by the local authority (see paragraph 14 below).

6. Premises Licence. The Hall holds a Premises Licence under the 2003 Licensing Act for the Sale of Alcohol, Theatrical Performances, and the Showing of Films and for Public Music, Singing and Dancing. A copy of the licence is exhibited in the foyer. Any persons or organisations hiring the Hall shall be responsible for ensuring that the terms and conditions of the licence are strictly observed. By signing a booking application users agree to indemnify members of the Hall's Management Committee against any penalty imposed for any breach of licence conditions. It is a strict condition of the licence that events do not continue beyond 10.45 pm on weekdays and Sundays or 11.45 pm on Saturdays.

7. Alcohol. Alcoholic drinks may only be brought on to the premises for sale if the hirer complies with the new arrangements prescribed by the Licensing Act 2003. These are described in more detail in Rules for the Sale of Alcohol on the Premises

8. Emergency Exits. All marked emergency exits, gangways and escape routes must be kept free of all obstructions at all times. Fire doors in basement and main hall are alarmed. Basement code: Main hall code: To deactivate the alarm enter the code and reactivate enter the code.

9. Fire Precautions. Hirers should appoint one of their numbers to act as Fire Safety Officer. Those appointed should familiarise themselves with the location of the emergency exit routes, call points and emergency equipment. They should ensure that hall users are briefed on such matters before an event begins. More information is given on page 5 & 6.

10. Room Preparation. Hirers are responsible for laying out any tables and chairs needed for their meetings and for clearing them away at the end of the hire period.

11. Room Vacation. Hirers are required to leave rooms used in a clean and tidy state ready for the next user. Hirers will be charged for any abnormal cleaning costs incurred. Unless agreed otherwise by the Booking Clerk:

i. Chairs must be restacked in groups of no more & no less than 5 against the hall wall. Please do not drag the chairs across the floor as this damages the floor surface.

ii. Tables must be returned to storage in a clean state. Please do not leave tables out. Failure to do so will result in hirers being charged.

iii. Waste must be bagged and removed from the premises. £2.21 charged per bag if not removed.

iv. Sweep hall used with large red micro fibre broom (Situated on right hand side off hall way leading to toilets)

v. All lighting in rooms hired must be turned off and if you are the only group in hall please turn off all lights with the exception of foyer lighting.

vi. Heating is on timers please DO NOT TOUCH

vii. The refrigerator in the kitchen should be left on.

viii. Users of the St Valery Room and/or the Main Hall and or Shephard room must ensure that the doors from the foyer are locked at the end of the hire period. List of hall users situated in foyer, please check so users don't get locked in.

ix. Lift door in main hall must be locked. Key to lift in safe. Safe to the left of lift. Code . Please put key back in safe.

x. Do not turn the urn off (Its on a timer) xi Chairs borrowed from another hall to be returned. i.e.: St Valery room 40 chairs, Shephard room 90 chairs, remainder in Main hall.

12. Damage/Breakages. Any accidental damage or breakages caused by users must be reported to the Booking Clerk as soon as possible. Where appropriate the user will be charged the cost of repairs/replacement.

13. Heating Controls. All Halls have warm air heating controlled by timers. In the main hall you will need to put the fans on once the room has started to warm up. The controls for this are above the main hall light switches. The switches are off when in the centre. Press down for a gentle fan and up for stronger fan this works by circulating the warm air from the top and bringing it out through the vents situated around the hall.

14. Accidents and First Aid. A first aid box is available in the kitchen. Accidents must be recorded in the Accident Book which is also kept in the kitchen. Please report injury to hall manager,

15. Kitchen Use. Exclusive use of the kitchen by any one user is not guaranteed unless whole complex is hired. "

• There are two refrigerators in the kitchen 55cm width x 84cm height depth 60cm "
• Modern electric fan assisted oven & single oven/grill "
• Modern gas hob with 4 rings
• " Please let the hall know in advance if you are using outside caterers. "
• Persons arranging outside catering should ensure that their own public liability insurance is obtained. " Make sure the caterer you are using is registered with the local Authority they are situated. "
• Please DO NOT TURN THE URN OFF as its on a timer "
• Please turn the hot water off (This is the switch above the urn switch) "
• Please turn the hot water for the hand basin off "
• Any items used in the kitchen must be washed up and put back
• If kitchen worktops used please wipe using blue disposable cloth and antibacterial spray.
• Put used tea towels in bucket provided

16. Booking Deposit. A booking deposit of £50 cash is required for one of events. This is returned providing the hall/halls kitchen & toilets etc are left as found. However, this requirement may be waived at the discretion of the Management Committee.

17. Payment: Credit/debit cards not accepted. Payment by cash or cheque. Cheques to be made payable to Battle Memorial Hall. One of events payment in advance. Regular bookings monthly in arrears, payment required within 14 days of receiving invoice.

18. Stage. The back drops, black legs & centre drop cannot be moved without prior permission from the hall manager & Battle Light Opera. Battle Light Opera cover the responsibility of these on their risk assessment.

19. Noise. Any public address system or amplified sound equipment & amplified singing used in the building must be operated so that its noise level does not exceed the maximum set by the local authority. ALL HIRERS MUST plug any amplification equipment into one or more of the four dedicated sockets located to the right of the stage (facing from the Main hall) alongside the heating controls. These sockets are linked to a sound limiter which will automatically cut the power supply if the prescribed limit is exceeded. Repeated use of the 'Reset' button will lead to the loss of power for a period predetermined by the Management Committee. Monitoring procedures are in force to ensure that these requirements are met. Any failure to comply will result in an event being terminated and the hirer being instructed to leave the building forthwith. The settings of the noise limiter: 86 Linear db, 76 db awaited & 9/10 base setting low.

20. Electrical Appliances & Equipment. All electrical appliances & equipment used at Battle Memorial Hall must comply with the latest regulations this included extension leads. Please do not overload extension leads as this is a potential fire hazard. Any electrical item stored at Battle Memorial hall must be PAC tested annually by Battle Memorials Electrician. The main fuse board is situated in the foyer and the electrical circuits are reset by a trip switch. The cupboard is next to the notice board displaying what's on in the Foyer. The electric cupboard is locked the key is in the safe which is in the foyer to the left of the lift. Code . Please lock cupboard after use and put key back in the safe. Shephard room also has a trip switch which is situated in the kitchen (above kitchen cupboards on left).

21. Changes to booking made by Hirer. Must always be confirmed in writing.

22. Cancellation by Hirer. No cancellation charge is levied provided 28 days notice of the cancellation is given to the Booking Clerk. Otherwise the full charge for the use of the room(s) booked is payable - unless the facilities are re-let.

23. Cancellation by the Committee. The Committee reserves the right to cancel bookings.

24. Stepladder/Ladder. Users are responsible for using the stepladder/ladder safely. (How to use a step ladder safely information is on notice board in foyer) There must be two people in attendance to hold the stepladder/ladder at the base, whilst in use. Please only use ladders/stepladders which have written on them property of BMH. 24. Wireless internet available through whole complex (this is secure) 25. Any items left/stored at Battle Memorial Hall are left at owners risk

Rules for the Sale of Alcohol on the Premises

1. The sale of alcohol is governed by the Licensing Act 2003.

2. The Battle Memorial Hall Management Committee hold a Premises Licence granted by the Local Authority under the provisions of that Act. Among other things this permits the sale of alcohol at the Hall subject to certain strict conditions.

3. The main conditions are that alcohol can only be sold during the hours specified in the Licence and under the supervision of the Designated Premises Supervisor.

4. The Designated Supervisor for the Hall is provided by the Battle Royal British Legion Club. As he is responsible to the Licensing Authority for the way in which the sale of the alcohol is conducted, his instructions must be strictly observed.

5. Any hirer of any of the Hall's rooms who wishes to sell alcohol during an event must first make contact with Tony Kennedy on 01424 774352 and obtain his agreement.

6. If for any reason Tony Kennedy is unable to arrange the necessary supervision, and only in those circumstances, the hirer may, with the written agreement of the Hall's Management Committee, apply to the Local Authority for a 'Temporary Event Notice (TEN)'. It is necessary to obtain the Hall's permission to apply for a TEN because there is a limit on the number Tens that can be issued for events in the Hall in any one year 7. The issue of a Temporary Event Notice does not exempt the applicant from the need to comply with all the conditions of the Hall's Premises Licence and the Licensing Act 2003, which will be strictly applied.

9. The Management Committee reserve the right to refuse to hire the Hall again to any user that fails to observe these arrangements.

IF FIRE BREAKS OUT: OPERATE THE NEAREST FIRE ALARM CALL 999 EVACUATE THE BUILDING AND IF IT IS SAFE TO DO SO: ATTACK THE FIRE WITH AN EXTINGUISHER CLOSE ALL DOORS AND WINDOWS IF THE ALARM SOUNDS: EVACUATE THE BUILDING CALL 999 THERE IS A PUBLIC TELEPHONE SITUATED OUTSIDE 82 HIGH STREET BATTLE

Before any session in any of the rooms begins, the hirer is responsible for ensuring that:

1) Somebody has been made responsible for fire precautions and that person knows where the call points and extinguishers are located (details displayed beside the notice board in the foyer under the fire point

2) All present know where the fire exits are and where to assemble in the event of an emergency. The assembly areas are the path to the rear of the building if evacuation is via the back doors; Abbey Green if it is via the front;

3) There is a 6 feet clearance in front of all fire exits;

4) That the small indicator lights beneath the exit signs are working. If they are not, the emergency lighting is defective and the room should not be used;

5) Able bodied people have been identified to assist any disabled persons present

6) At any public performance where more than 100 chairs are being used, they are clipped together and that there are clear passageways in the middle and (except where the raised platforms are in use) either side of the row

7) The self-closing fire doors are not wedged open but are in the closed position

8) Where possible please do a roll call

9) Under no circumstances may the fire doors to the rear of the main hall be blocked by sliding the stage steps in front of them